Interested in exhibiting at the HRC Foundation's fifth annual Time to THRIVE Conference?
These 6-foot, skirted tables provide a prime opportunity to showcase your resources and introduce youth-serving professionals to the services your organization provides. We anticipate there will be approximately 1,000 attendees from nearly every state.
The purchase of an exhibit table includes one complimentary conference registration. You may purchase your exhibit table today by clicking here. If you wish to have additional colleagues help staff the table, they must register as a conference attendee.
Shipping: Exhibitors may ship materials to the onsite FedEx office a week prior to the conference. Please schedule your shipment(s) to arrive no earlier than Wednesday, February 13, 2018 to avoid additional storage fees. For more information about shipping materials, including fees, click here. Exhibitors will need to pick up, sign and pay for any packages delivered to the FedEx office. To speed up the process, please have your tracking number available.
Shipping Label for Exhibit Table Materials
Hold for Guest: (Guest Name) (Guest Cell Number)
c/o FedEx Office at Hilton Orlando Bonnet Creek & Waldorf Astoria
14100 Bonnet Creek Resort Ln.
Orlando, FL 32821
HRC's Time to THRIVE Conference
AV Needs: To order audio, speakers, chart paper or other AV needs, please pre-order directly through PSAV, located at the Hilton Orlando Bonnet Creek. For more information about ordering additional AV services, please click here.
WiFi: To order WiFi access in the conference space, please pre-order directly through PSAV, located at the Hilton Orlando Bonnet Creek. For more information about ordering WiFi, please click here.
Electrical Outlets: To order electrical outlets near your exhibit table, please pre-order and pay directly through Edlen Electrical by emailing Melissa Rodriguez at firstname.lastname@example.org.
Exhibiting begins on Friday, February 16, 2018 and concludes on Sunday, February 18, 2018. We encourage exhibitors to participate in all conference activities, including workshops, meals and plenaries. We anticipate high exhibiting traffic during the following times:
Friday, February 16, 2018 (Exhibit Table Set-Up: Starting at 1:00 pm)
5:00 pm - 6:30 pm: Welcome Reception
9:15 - 9:30 pm: Or immediately following the Opening Plenary
Saturday, February 17, 2018
7:30 am - 8:30 am: During breakfast hours
9:45 am - 10:00 am: Between plenary and workshops
12:45 pm - 1:00 pm: Between workshops and luncheon
2:30 pm - 2:45 pm: Between luncheon and workshops
5:30 pm - 6:15 pm: Networking Pre-Dinner Snack & Beverages near Exhibitors (Sponsored by Toyota)
Sunday, February 18, 2018 (approximately 100 local LGBTQ youth will be joining the conference today)
8:00 am - 9:00 am: During breakfast hours
10:15 am - 11:00 am: During our Networking Break
*Begin to breakdown exhibit tables between 11:05 am - 12:00 pm on Sunday, February 18, 2018
If you have any questions about exhibiting, please email us at TimeToThrive@hrc.org.
Contact us with questions or to request additional information.